The role of a notary at the signing table is critical to ensuring smooth, secure, and legally binding transactions. For title companies, a skilled notary protects the integrity of the process, while signers rely on the notary to guide them through the final steps with confidence.
At AGP Notary Solutions, we understand the importance of professionalism and accuracy during every signing. Here’s what title companies and signers should expect from the notary representing them.
For Title Companies – What to Expect from Your Notary - 1. Professionalism and Preparedness
A notary should arrive at the signing fully prepared with a thorough understanding of the documents. Title companies can expect:
- Punctuality and Reliability – The notary arrives on time and ready to proceed.
- Document Review – The notary checks for completeness and accuracy before the appointment.
- Attention to Detail – Ensuring no missed signatures or errors that could delay closing.
2. Clear Communication
Notaries should act as a liaison between the title company and the signers, ensuring smooth communication:
- Explaining the Process – While notaries cannot give legal advice, they clarify what each document represents.
- Managing Expectations – Signers are informed of the time commitment and any next steps post-signing.
3. Identity Verification and Fraud Prevention
Preventing fraud is a cornerstone of the notary’s role:
- ID Verification – Every signer must present a valid, government-issued photo ID.
- KBA and Biometrics for RON – For Remote Online Notarization (RON), identity is confirmed through Knowledge-Based Authentication (KBA) and biometric verification.
- Ensuring Voluntary Signing – The notary confirms signers are not under duress and fully understand the documents.
4. Neutrality and Impartiality
A notary serves as an impartial witness, ensuring fairness and legal compliance without bias.
5. Error-Free Execution
The notary ensures all documents are signed, dated, and notarized correctly, minimizing post-closing corrections.
For Signers – What to Expect at the Signing Table
- Document Review and Explanation
Signers should expect the notary to guide them through the process without rushing:
- Document Overview – The notary provides a general description of each document’s purpose.
- Time to Review – Signers are given time to read and ask questions.
- ID Verification
Signers must bring a valid form of ID that matches the documents. Acceptable forms include:
- Driver’s license or passport
- State ID or military ID
- Permanent Resident card
- Sign Only in Front of the Notary
To ensure legality, documents must be signed in the presence of the notary. Signers should not pre-sign any documents.
- Witness Coordination
Some documents require witnesses in addition to the notary. If necessary, the notary or title company will arrange for witnesses.
- Smooth and Efficient Process
A well-prepared notary ensures that the signing is efficient, typically lasting 30 to 60 minutes, depending on the complexity of the documents.
- Confidentiality and Security
Signers can trust that their personal information and documents are handled with care and privacy.
Why AGP Notary Solutions?
At AGP Notary Solutions, we take pride in representing title companies and serving signers with the highest standards of professionalism and integrity. Whether in-person, mobile, or online, our notaries ensure every transaction is seamless, secure, and legally compliant.
Partner with AGP Notary Solutions for trusted notary services that protect your transactions and provide peace of mind at the signing table.